Odoo 15 Fleet Management: Key Features Every User Should Know

Introduction to Fleet Module in Odoo 15

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The Fleet module in Odoo 15 helps businesses manage company-owned or leased vehicles. It includes features for assigning vehicles to employees, tracking contracts and expenses, and scheduling services.

Vehicle Management Dashboard

• Go to Fleet > Vehicles
• Add details like license plate, model, driver, tags.
• Update status: new, in service, reserved, out of service.

• This provides a central place to view all fleet-related data.

Assigning Drivers and Users

• This helps ensure accountability and usage tracking.

Odometer Tracking

Odoo allows you to log odometer readings:

• Go to Fleet > Odometer
• Enter vehicle, date, and reading
• Readings can be used to plan maintenance or assess usage.

• Useful for audits, lease agreements, and vehicle depreciation.

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Vehicle Contract and Leasing

You can manage vehicle contracts easily:

• These are visible under Fleet > Contracts.

Maintenance Scheduling

Keep your vehicles in top shape:

• Go to Fleet > Services
• Add new service logs with vendor, date, and cost
• Set service type (repair, inspection, etc.)

• You can filter by vehicle, vendor, or service type.

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Cost Analysis and Fuel Logs

Track various costs from one place:

• Costs appear in each vehicle’s profile and in Fleet > Reporting.

Vehicle Status and Stages

Each vehicle can move through statuses like:

• New, Registered, In Service, Out of Service, Sold

• Admin can configure stages and automate reminders on status change.

Reporting and KPIs

Use reporting tools under Fleet > Reporting to analyze:

• Vehicle costs
• Active contracts
• Services performed
• Fuel usage and efficiency

• Charts and pivot views help identify cost-saving opportunities.

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Access Rights and User Roles

• Configure in Settings > Users & Companies > Users

FAQs

Q.1. Can I track fuel consumption per vehicle in Odoo 15 Fleet?
A: Yes, you can record fuel logs under each vehicle and analyze fuel efficiency via reporting tools.

Q.2. How do I get alerts for contract expiry?
A: Odoo lets you set an expiration date and reminder for each contract to trigger automated alerts before renewal deadlines.

Q.3. Can multiple users manage the same vehicle?
A: Only one active driver is assigned at a time, but multiple users can access the vehicle record depending on their user roles.

Q.4. Does Odoo 15 support vehicle maintenance scheduling?
A: Yes, you can create and schedule service logs, set service types, and track history under the Services menu.

Q.5. Is the Fleet module available in Odoo Community Edition?
A: Yes, the Fleet module is included in the Community edition, though some advanced features may be limited compared to Enterprise.